Create guidelines on how to coordinate an in-person Dojo event

[gusaus]

We should create some guidelines how to coordinate an in-person Dojo event. Possibly we could use Coder Dojo as a guide - https://coderdojo.com/start-a-dojo/

[gusaus]

Referencing this fairly large Slack thread to provide some background around what hopefully could be a community wide collaboration around what I mentioned to @cleverington here #48 (comment)

We'd like to help bring together people/groups that seem to be working on flavors of a similar event guide and see if we can create a framework/or template that can be forked or customized to fit the needs of whoever is putting on an event.

As mentioned in the Twitter thread (https://twitter.com/gusaus/status/931238667850457088), Drupal Dojo could help with this effort (creating an event guide for diverse/inclusive locally organized Drupal Dojo meetups is on our roadmap) and #drupal-dojo might actually be a good room to bring together collaborators and also connect with the larger community.

Here are some relevant bits of that thread for additional background…

Charles Leverington

It was a great idea (and useful tool when started), but was offset/overshadowed by the Event Organizer Packet that the actual Drupal Camp Organizer’s Slack started working on at the exact same time. The project was basically shelved for a bit while we waited to see what their version was going to look like. Much of the discussion focused around a specific focus on “filling the gaps” in the packet created by the DrupalCamp Organizers (which would make our time much better used).

If they’ve finally ported theirs to an RTD and/or GitBook, we can always Fork the project and just integrate DD&Is expansions on it, as well.

Gus Austin

So there’s an official guide published somewhere?

Charles Leverington

https://docs.google.com/document/d/1T261QKEhRnb2dkPiDauinQ1alJkUgKIVffrEkunSoa4/edit#heading=h.41w9wq1b0ljc

It is theoretically linked to https://groups.drupal.org/node/136494

There’s an alternate document, which influenced the original Guide available at https://docs.google.com/document/d/15stUkZ2GWk31m-DRFyDQLm7RSJdOuEy_s9rHFPT2Cxk/edit
From a thread in #diversity-inclusionNov 13th at 12:26 PM

Gus Austin

What would be the ideal for the DD&I groups perspective? Including elements of what you’ve been working on into the master Drupal event guide? Not sure if this would be the working doc https://docs.google.com/document/d/1T261QKEhRnb2dkPiDauinQ1alJkUgKIVffrEkunSoa4/edit?usp=sharing

Don’t we want all Drupal events to be diverse and inclusive 😀

Charles Leverington

The discussions actually resolved to waiting until the ‘meat’ of the new guide was finished and then approaching the group with two separate tasks: Checklists and shoring up the ‘missing’ pieces.

Checklists for each ‘step’ in a Camp (ingredients lists with food, taped-off sections for traffic-flow, chairs randomly placed for people who can only walk so far and/or need breaks, quiet areas for people who need breathers, non-alcoholic events to promote more inclusive environments, etc.)

Then the missing pieces would be just reviewing the entire guide with an eye towards Diversity, Inclusion, and Accessibility: Word-choice, Readability, Tone, Content, etc.

The guidelines we need for the Dojo could be a subset of this. At the same time a catalyst for this larger collaboration.

Reassigning to @cleverington to coordinate this effort!